Teaching Portfolios: Standards Based Portfolio

One way in which you can build your teaching portfolio is to use each of the six standards as a different ‘category’ for which to organise your evidence into. This can be done easily in both hard copy portfolios as well as online or computer based portfolios. 

Whichever way you decide to go in setting up your portfolio, you should consider each of the steps in this guide.

Hard Copy Portfolio

For hard copy portfolios, use a set of file dividers to break your folder into sections.

You could also use an expanding folder and set aside six pockets to put the evidence into.

Keep the front divider page and use this as either a title for each section, or as a contents / index page for what you put into each section. 

Computer Portfolio

If you plan on using Google Drive / OneDrive / Dropbox or even just Windows Explorer / My Documents, simply create a folder for your portfolio, then inside it, create six folders – one for each of the six standards.

You could also use OneNote and create six sections along the top for each of the standards. Then each new piece of evidence just becomes a page within that section. 

See our article on OneNote portfolios for more info. 


As you collect evidence of your teaching practise, simply take a copy (photocopy or Ctrl+C) and put it into the relevant section. If it fits under more than one of the standards, then put additional copies into those sections. In Computer based portfolios this is very easy, as you just continue to paste each file into each relevant folder as many times as you like. For hard copy portfolios you’ll need to make additional photocopies.

Don’t forget to date each piece of evidence as it comes in. Computer based portfolios will do this automatically for when the file was created.

Keep Track

It is a good idea to keep a contents page of what has been placed in your portfolio. There are several ways you could do this, but the simplest way would be to draw up six columns and each time a piece of evidence is added into the section, you add it to the column / columns that pertain to each standard. You could also use the index card of the dividers set that you purchased for your folder and add each piece of evidence as you go.

It is also interesting to keep track of how many pieces of evidence you have in each of the standards. A simple file count in each folder will tell you in a computer based portfolio. A tracking sheet could be used for both systems as well so you can see what areas you might want to work on or focus on for the next term or two. 

This is a tracker from a bullet-journal, but one could easily adapt something like this for keeping track of the number of artefacts you have in each of the six teaching standards.

This is just the beginning steps of setting up your Standards based Portfolio. 

Another way would be to set up your portfolio using dates as your organiser. You can see how this is done in the next article.